11 favorite tools for Empowering small and medium-size businesses

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Small Business Software/ Applications

Anyone who says their business "runs itself" probably owes a great debt of gratitude to a small army of software applications and Web services that tirelessly feeds the machine from behind the scenes. From creating and storing documents and staying on top of e-mail to keeping the books and getting teams working together, it takes a lot of code to run a business, or at least to run it well. But setting up your company isn't as easy as just fishing apps out of a barrel. You want the best you can get, and at a price that isn't through the roof.

With capability and frugality firmly in mind, we rounded up 11 of our favorite tools that we deem the best for powering small and medium-size businesses. Of course, not every business needs every type of program or service, but if your small business could use some help in any of the categories below, our list will give you a pretty good shot at picking a winner.

Accounting Software

The flowchart-based accounting of Tulip Accounting is as close to a standard in financial management as the small-business world has, and it's arguably the easiest way for non-professionals to transfer their books from the filing cabinet to the computer, where they belong. Most actions, from cutting a check to billing a client, are just a click or two away from the start screen. It accepts Input in form of Financial Year, Chart of Accounts, Receipt Voucher, Payment Voucher and Journal Voucher and gives Output in form of Print Preview and Hard Copy of Journal, Ledger, Cash Book, Bank Book, Accounts Receivable Statement, Accounts Payable Statement, Trial Balance, Income Statement and Balance Sheet as and when you require. ($500)

Payroll Software

In a company, payroll is the sum of all financial records of salaries for an employee, wages, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time. Payroll plays a major role in a company for several reasons. From an accounting perspective, payroll is crucial because payroll and payroll taxes considerably affect the net income of most companies and they are subject to laws and regulations (e.g. in the US payroll is subject to federal and state regulations). From an ethics in business viewpoint payroll is a critical department as employees are responsive to payroll errors and irregularities: good employee morale requires payroll to be paid timely and accurately. The primary mission of the payroll department is to ensure that all employees are paid accurately and timely with the correct withholdings and deductions, and to ensure the withholdings and deductions are remitted in a timely manner. This includes salary payments, tax withholdings, and deductions from a pay check. It accepts Input in form of Employees Data, Daily Attendance, Allowances, Overtime, Deductions such as Absence, Advances, Taxes etc and gives Output in form of Print Preview and Hard Copy of Monthly, Fortnightly, or Weekly Payroll and other Statements related to employee. ($500)

Inventory Management Software

Inventory management software is a computer-based system for tracking product levels, orders, sales and deliveries. It can also be used in the manufacturing industry to create a work order, bill of materials and other production-related documents. Companies useinventory management software to avoid product overstock and outages. It is a tool for organizing inventory data that before was generally stored in hard-copy form or in Microsoft Excel spreadsheets. It is often associated and is similar to Distribution software.

Backup and Recovery

You can (and should) regularly back up files to an external hard drive or NAS (network-attached storage) de­­vice in your office--but what if the whole place goes up in smoke? Hedge your bet with an online backup service like Mozy, which automatically archives whatever you'd like across the Internet, safe and sound. Just select what you want backed up, and Mozy does the rest, either in bulk while you sleep, or in real time, as files are changed. ($5 per month for unlimited service)

Company Web Site

If your business still doesn't have a website--one of the best ways around to provide up-to-date company and product news--you're only about three years behind the curve. Hey, it's not too late to catch up: Our experts can design and develop your website and host it to the web. All will be done in few days. Please do contact us with out any hesitation.

Domain Controller

On Microsoft Servers, a domain controller (DC) is a server that responds to security authentication requests (logging in, checking permissions, etc.) within the Windows Server domain. A domain is a concept introduced in Windows NT whereby a user may be granted access to a number of computer resources with the use of a single username and password combination.

Exchange Server

Microsoft Exchange Server is the server side of a client–server,collaborative application product developed by Microsoft. It is part of theMicrosoft Servers line of server products and is used by enterprises using Microsoft infrastructure products. Exchange's major features consist of electronic mail, calendaring, contacts and tasks; that work with Microsoft Outlook on PC and Mac, wireless synchronization of email, calendar, contacts with major mobile devices and browser-based access to information; and support for data storage.

Local Area Network (LAN)

A local area network (LAN) is a computer network that interconnects computers in a limited area such as a home, school, computer laboratory, or office building using network media. The defining characteristics of LANs, in contrast to wide area networks (WANs), include their usually higher data-transfer rates, smaller geographic area, and lack of a need for leased telecommunication lines.

ARCNET, Token Ring and other technology standards have been used in the past, but Ethernet over twisted pair cabling, and Wi-Fi are the two most common technologies currently used to build LANs.

Office Suite

Like it or not, any business, big or small, probably needs at least one copy of Microsoft Office somewhere in the building. All of the suite's applications are simply too close to being industry standards to ignore. It can be pricey, but you likely needn't worry about upgrading to the latest version--anything produced since the turn of the century should do. ($85 to $400 per user, depending on version)

Security Suite

Avira's antivirus packages start with a free version for individual PCs.Avira AntiVir

Yes, you need to protect your business with a solid antivirus package, but big-name, enterprise-level protection can be really expensive. At its most basic, Avira offers security for individual PCs for free (if you're willing to deal with one ad pop-up per day); but if you need protection for file and mail servers or other central services, Avira can provide such tools as well, for a generally reasonable price. (pricing varies by protection level)

IT Department

As the use of electronic communication has become more common for businesses of all sizes, so has the need for the creation and staffing of IT departments in any company that employs telephony and Internet devices to conduct business. Here is some basic information on the IT department, and how it may function as both a creative and a practical part of any business operation.

Information technology is all about allowing for the most effective and competent forms of electronic communication to take place. These communications may come in the form of telephony, such as point to point phone calls or audio conference calls. They may also be provided as video and web conferences, internal communications such as common network drives or server access, and external devices such as electronic mail that is sent through a secure server. Obviously, there has to be someone within the organization that understands how these forms of communication work, and can ensure they remain in proper working order at all times. This is where the concept of an IT department comes into play.

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